• Student Assistant and Work Study monthly attendance is submitted to Payroll Services on the CD048 “Student Assistant Attendance Report”. The report is preprinted and sent to campus each pay period by SCO. Blank forms are available on the Payroll Web page (insert link to CD048). The CD048 is submitted with a student daily attendance report for each employee. The Student Attendance Timesheet is located on the Payroll forms page.

• The CD048 is used by Payroll Services to key hours into SCO/PIP payroll systems and contains the following information:

• Social security number, first and middle initials and last name of employee (must be the same as the information on the employee’s social security card).

Class:

• 1870 for student assistant
• 1874 for Bridge summer student assistant
• 1868 for non-resident alien student assistants
• 1871 for on-campus work study
• 1872 for off-campus work study.
  
  Note: only those students on Financial Aid Work Study may be paid under the 1872/1872 class code.

Blanket:

• 906 for student assistants in agencies 273,724,762,899,940
• 993 for students working for Extended University agency 940
• 991 for student assistants in agency 730

• Completing CD048: hours worked for each employee are to be transferred from the student Attendance daily timesheet to the CD048. Then the pay rate and hours worked for all employees is to be totaled at the bottom of the form.

• Signatures: the employee supervisor and the employee are to sign the daily attendance form and the department head/supervisor must also sign the CD048.

• Due Date: CD048’s and daily timesheets are due after the close of each pay period per Payroll Due Dates Calendar. Time worked may not cross pay periods and must be submitted as work is performed and not held for submission at a later timer.

• Student Signups: timesheets submitted for students who have not come to Payroll Services with their new employee hire form and signed employee documents will be returned to departments. Employees have only three (3) days from start of employment to present paperwork to Payroll attesting to their eligibility to work in the United States.

• IMPORTANT REMINDER: Departments that desire to “terminate employment” of a student employee must not do so until Payroll is notified. As with regular employees, “terminated” employees must be paid on their last day of employment. Payroll needs a minimum of 72 hours to prepare a final warrant.