II The Standard Tool Bar :Word 2000
Figure 5: The Standard Toolbar
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The most used tools in the "Standard Toolbar"
(0)  Displaying Toolbars and Their Tools 
(1)  New Doc Button 
(2)  Open File 
(3)  Save Button 
(4)  Print Button 
(5)  Print Preview Button 
(6)  Spelling/Grammer Button 
(7)  Cut Button 
(8)  Copy Button 
(9)  Paste Button 
(10)  Format Painter 
(11)  Undo Tool 
(12)  Redo Tools 
(13) Insert Hyperlink		 (14) Web Toolbar 
(15) Web Tools 
(16)  Insert a Table 
(17)  Insert Excel Worksheet 
(18)  Insert Columns 
(19)  Show/Hide Draw Tools 
(20)  Document Map 
(21)  Show/Hide Non printing Characters 
(22)  Zoom 
(23)  Office Assistant 
(24)  More Tools Buttons
(0) Displaying Toolbars and Their Tools
(a) To display toolbars: If the toolbars do not appear when you open Word choose View, Toolbars, then click the the box by the toolbar you want displayed then click the OK  button. The Standard and Formatting  toolbars are adequate for most word-processing tasks. The standard and format toolbar will be displayed somewhat like the menu and toolbars displayed in figure 6.
Figure 6: The Standard and Formatting Toolbars.
(b) Changing toolbars displayed: You can choose any of the toolbars listed when you choose View then Toolbars, but your menu at the top of your Word window may become a bit cluttered.  You can add or delete toolbars from the View, Toolbars  menu.  Alternatively you can display the list of toolbars and show or hide toolbar choices by clicking in the  toolbar area, but not on a tool, with the right mouse button.
Figure 7
Clicking Customize... will display the Customize dialog box that lets you choice options for displaying toolbars. One change I make is to take off the "Menus show recently used commands first".  This keeps an order to the menu list like the older version of Word and leaves some degree of consistency.
Figure 8

(c) Viewing additional tool buttons on a toolbar: Not all tools on a toolbar are displayed. To see additional tools for a particular tool bar click the more tools icon  at the end the specific tool bar to display additional tool buttons for that toolbar, figure 6.

(d) Changing tools displayed on a toolbar: To change the tools displayed on a specific toolbar click the more tools icon  at the end of the toolbar then click the Add Remove Button on the additional tools menu, see figure 6.

 
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(1)  New Doc Button.
Clicking on this button will open a new, blank,  untitled Word document. You could then type in your text and save with a file name.
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(2)  Open File.
Clicking on this button will present an open dialog box from which you can find and open a document.
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(3)  Save Button.
Clicking on the save button will save your document by copying it over the old copy, if it has been previously saved. If this is the first time you have saved this file, a save dialog box will open. You can give your document a name, select a location and save it.
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(4)  Print Button.
Click the Print button to present a print dialog box . You can choose the number of copies, portrait or landscape, a selection of pages to print and other choices dependent on your printer. In the print dialog box all that is necessary is click the OK button to print your document. A print dialog box for the HP-722 looks like:
Figure 9
Print dialog boxes vary with the type of printer, but all have certain choices in common:
[In the HP dialog, figure 9]
 
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(5)  Print Preview Button.
The Print Preview command allows you to see what your file would look like if you printed it right now a bird's eye view—a very nice feature to have available. This shows you the edge of the page as well as all of your margins, etc. with very small characters, only on screen.
Figure 10
 
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(6)  Spelling Button
Clicking on this button will open the Spelling dialog box and begin checking your spelling from the point of your cursor in the text.
Figure 11
 
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(7)  Cut Button
Clicking on this button will cut any selected text or graphic from your document and place a copy on the clipboard. You can then paste the text in another location. Word 2000 will keep the last 12 Cut or Copy text or objects to paste.
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(8)  Copy Button
Clicking on this button will copy selected text or graphics from your document and place a copy on the clipboard. You can then paste the text in another location. The original will be left intact. You can also use the shortcut keys hold down <Ctrl> then press <c>. Word 2000 will keep the last 12 Cut or Copy text or objects to paste.
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(9)  Paste Button
Clicking on this button will cause the last cut or copied text or graphics to be pasted at the cursor location.  You can also use the shortcut keys hold down <Ctrl> then press <v>. Click the item on the clipboard list or All  to paste items from the list.
Figure 12
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(10)   Format Painter
Clicking on this button will copy the format of a selected area. Select a new area to paint the format to the new area.
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(11)  Undo Tool
Clicking on the left curved arrow button will undo the last task you completed. You can undo quite a number of steps by continuing to click the arrow.  If you hold down the arrow  you will be able to choose from specific earlier tasks to undo.
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(12)  Redo Tools
Clicking on the right curved arrow button will reverse the last Undo you completed. You can reverse quite a number of steps by continuing to click the arrow. If you hold down the arrow  you will be able to choose from the list which earlier tasks to redo
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(13)  Insert Hyperlink
Clicking on this button will let you insert or edit a web link in your document.  You can type in the link or browse and find the link.
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(14) Web Toolbar
Clicking on this button will display Word's web toolbar, an abbreviated version of the commands available on the web browser, Microsoft Explorer.  If you click the web buttons your selected browser is opened and the task performed.
Figure 13
 
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(15) Web Tools
Clicking on this button will display Word's web tools, an abbreviated version of the web tools available in Microsoft Front-page.  These tools will let you create a web page and add web formatting to a word document.
Figure 14
 
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(16) Insert table
The quickest, easiest way to insert a table is to click the table button in the Standard Toolbars.  Drag for the the number of columns you will need (figure 17 shows three columns selected.
Figure 15
  • The first row of your empty table will be placed in your text
  • To move around the row, and the table just press the <tab> key or click in a cell with the mouse
  • Add a new row by placing the mouse in the last cell of the last row and press <tab>.

    • To insert, delete, select, merge (columns or rows) choose a table format (in the Table menu choose Auto Format) and other table properties, select the cells, rows or columns and select the function you want to perform from the Table menu. Alternatively, you could display the Tables and Borders Toolbar to edit your table.
     
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    (17) Insert Excel Worksheet
    Clicking on this button and dragging for the number of rows and columns you will need, will place a working Excel spreadsheet object in your Word document.
    Figure 16
     
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    (18) Columns
    Click and drag on this button to establish multiple column format for selected text or for the next text to be entered.
    Figure 17
     
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    (19)  Show/Hide Draw Tools
    Clicking on this button will place the draw tools at the bottom of the screen. These can be used for creating and editing drawings for your document. A drawing object is placed in your document and Auto Shapes, text boxes, and Word Art effects can be inserted into this object. Check the Office Assistant button in Word for more information on using these tools.
     Figure 18
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    (20)  Document Map
    Clicking on this button will open a window on the left side of your document displaying an outline of your documents sections, paragraphs, tables, etc. You can jump to the section by clicking on the section, paragraph, table etc. in the document map window.
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    (21)  Show/Hide Non Printing Characters (format characters)
    With format characters showing
    Without formatting characters showing
    Figure 19
    Clicking on this button will toggle between showing and hiding non print characters.   Word allows you to view the keys you have typed (Example:  A RETURN character looks like , a SPACE looks like a dot in the middle of the line, , a period  appears lower on the line than does a space).  Some people prefer to have their paragraph markers showing and some do not—I do—it’s all up to you. This is very useful deductive tool if you have some strange formatting you did not intend in your text.
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    (22) Zoom Control
    Dragging this button will let you chose the text and page size as it appears on the screen. Printed output will not change. This is great for tired eyes or those with visual problems.
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    (23) Office Assistant
    Clicking on this button will start the Office Assistant program. You can then type in a question and  receive help on that question. For more on obtaining help within Microsoft Word check the Help Menu
     
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    (24)  More Tools Buttons
    Clicking this icon, displayed at the end of toolbars, will display tools for which there is not enough room. Clicking the Add Remove Button on the additional tools menu, see figure 6, will let you add or delete visible tool icons.
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